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Construction Timesheet Administrator

Company: Black & Veatch
Location: Charleston
Posted on: November 19, 2022

Job Description:

Construction Timesheet AdministratorDate: Nov 2, 2022Location: USCompany: Black & Veatch Family of CompaniesAt Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.Company : Overland Contracting IncReq Id : 91148Opportunity Type : StaffRelocation eligible : NoFull time/Part time : Full-TimeProject Only Hire : NoVisa Sponsorship Available: NoJob SummaryResponsible for ensuring construction timesheet procedure compliance. The responsibility ensures that BV Construction staff timesheets are timely, completed in an accurate manner and are in compliance with all company, HR and Payroll related policies and procedures. This position serves as a trusted business advisor to professionals, Business Enablement and management related to staff timesheet issues and programs. Works under close supervision.Key Responsibilities Helps to ensure the smooth functioning of timesheet administration procedures.Duties require accuracy, good judgment, high degree of initiative and professionalism, discretion, diplomacy, and implementation of protocol.Anticipates changing priorities and problems. Assists with timesheet system and procedure training which includes personal timesheet submittals, Staff List setup and maintenance along with the reviewing and approvals of timesheets. Liaison to Corporate Payroll, Department Heads, Project Manager, leaders and ETS coordinators on a variety of timesheet matters such as assistance with tracking, reviewing and adjustments of timesheets. Serves as specialist having procedure and technical knowledge. Ensure weekly timesheet compliance for construction staff, union and non-union. Ensure accuracy and compliance with company policies, payroll and HR requirements Validate/audit construction staff timesheets. Coordinates with key stakeholders on procedure and system reviews and updates. Supports and answers inquiries as designated from professionals, supervisors, project teams and the Payroll/Timekeeping general inquiry mailbox. Generates and provides various staff timekeeping reports (system provided and ad-hoc) and queries to management as required/requested. Troubleshoots/Reconciles various general timesheet errors, warnings and exceptions. Supports continuous improvement efforts and the change management effects associated with the implementation of improvement. Performs additional duties/assignments as requested such as assisting with craft timekeeping and payroll process. Work with various teams as needed for special projects. Ensure deadlines are met, accuracy and compliance with policies, procedures and timesheet requirements. Organizes, develops, and performs training as needed, including input to the development of procedures and user desk instructions,including facilitating the maintenance and distribution of training materials and other documentation related to department/procedures. Collaborate with other functions/departments across the company as required.Management ResponsibilitiesIndividual ContributorPreferred QualificationsHigh School Diploma or equivalent. / Associate's diploma in business related field or equivalent experience preferred.3+ years relevant experience with some related open shop and/or union experience preferred. Intermediate spreadsheet skills and intermediate word processing skills needed. Intermediate MS Office Skills (Excel, Word, PowerPoint, Access, Outlook) Time Reporting Systems, Policies & Procedures Knowledge of administrative policies and procedures Knowledge of timekeeping and payroll policies and procedures Concur Expense Reporting Systems Expense Reporting Policies & Procedures HCM knowledge/Human Resource Information Systems (PeopleSoft and Blueprint) Knowledge of HR policies and procedures Knowledge of employment laws, FMLA, ADA Travel Systems Tempus Electronic Repository Systems Financial Information Systems Accounting skills Demonstrated ability to plan, organize, and track/status activities Analytical ability to build and maintain spreadsheets and presentations Customer & Employee relation skills Spelling and grammar skills Concentration and cognitive skills Interpersonal skills Attention to detail and reading comprehension Communication skills, including verbal and written skills Customer focus Ethics and values Integrity and trust Ability to make decisions Ability to prioritize Problem-solving abilityMinimum QualificationsIntermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.CertificationsWork Environment/Physical DemandsNormal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.CompetenciesCustomer focusSalary PlanADO: Administrative ServicesJob Grade005Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.For our EEO Policy Statement, please click. If youd like more information on your EEO rights under the law, please clickand.Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.Job Segment: Construction, Engineering

Keywords: Black & Veatch, Charleston , Construction Timesheet Administrator, Professions , Charleston, West Virginia

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