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Assistant Deputy Clerk

Company: City Of Charleston
Location: Charleston
Posted on: February 16, 2020

Job Description:

General DescriptionThe purpose of this class within the organization is to perform a broad range of clerical and other support for the City of Charleston Municipal Court System by assisting in the processing, organizing and communicating of court documents, records and files.This class works under close supervision according to set procedures.Duties and ResponsibilitiesThe functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.Essential Functions:Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of core constituents.Contributes towards the department's mission by meeting and achieving strategic goals and objectives established by Department Head.Provides quality customer service in the City of Charleston Municipal Court System; answers questions and makes payment arrangements for customers.Assists in Court preparation ensuring tickets are scanned, citations are submitted to the DMV, incoming paperwork from attorneys is stamped received and placed in docket file and other various duties. Collects personal and financial information for Public Defender Applications, prepares and signs application. Performs in-court duties such as placing officer sign in sheet, docket sheet, affidavit sheets, and officer docket on front bench; explains payment plans, affidavits, bond documents, court notices, and defensive driving course information.Performs post-court duties including but not limited to shredding documents from court, entering personal information from the affidavits, placing affidavits with citation, complaint and rights sheet and faxing to the court administrator.Processes court payments received by mail, online kiosk and in person.Performs other various clerical duties including but not limited to filing, faxing, shredding, answering phone calls and email correspondence, mailing payment plan due or past due letters.Qualifications:Toperform this job successfully, applicants should be able to perform each essential duty in an efficient, effective and safe manner. The duties listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Minimum Education and Experience Requirements:Requires High School graduation or GED equivalent; some college course work in related field desired.Requires one year of paralegal, law office, criminal justice or cashiering experience or closely related experience.Requires knowledge in the use of a personal computer and in the application of Microsoft Office Products.Special Certifications and Licenses:Municipal League Clerk's Training Certificate or obtain within one (1) year of hire date.Notary Public or the ability to obtain.Ability to be bonded.Knowledge, Skills and Abilities: In order to provide efficient and effective services, the City seeksteam memberswhopossessthe following core competencies that are aligned with the City's vision:Accountability- takes responsibility for own actions; Adaptability- responds positively to change;Communications-listens, speaks and/or writesin a clear, concise and respectful manner;Initiative-takes proactive action to complete work or resolve issues;Judgment & Decision Making-evaluates issuesand makes soundfactual decisions;Customer Service- provides courteous, accessible and quality assistance to internal and external customers;Professional Development- seeks opportunities toenhance technical skills and job knowledge;Teamwork and Cooperation- collaborates with other team members to fulfill the City's vision and departmentalstrategicgoals and objectives.Salary & Benefits: The City offers an excellent compensation and benefits package including a competitive salary and access to a full range of fringe benefits including health, vision, dental, disability and life insurance; the PERS (State) Retirement program; 457 deferred compensation plan and a generous paid leave (vacation and sick leave) plan.EEO: The City of Charleston provides equal employment opportunities (EEO) to all current employees and new applicants for employment without regard to sex, race, color, age, national origin, ancestry, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.Pursuant to the City of Charleston Personnel Rules and Administrative Policies, this position is a "protection sensitive" and/or "security sensitive" position and therefore requires a criminal background check.

Keywords: City Of Charleston, Charleston , Assistant Deputy Clerk, Other , Charleston, West Virginia

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