Grants Specialist

Company: Marshall University
Location: Huntington
Posted on: April 2, 2026

Job Description:

Job Description This position is responsible for supporting, planning, and coordinating organizational activities for the Addiction Science Division’s grants including programmatic and fiscal management, assisting with policy formulation, management of daily operations, and resource stewardship consistent with business objectives. The candidate may oversee or assist in procurement, human resources, communications, finance, general operations, and/or office support. Requires creativity, and interpretive abilities to effectively resolve complex problems. Work effort has significant impact on budget and operations, producing major organizational, legal and financial results, and/or liability. PERFORMANCE COMPETENCIES : 1.1 Responsible – works independently, in a safe and appropriate manner. Demonstrates both problem-solving and problem-prevention skills. 1.2 Sensitive – displays sensitivity to the needs of patients and co-workers. Demonstrates good communication skills and empathy. 1.3 Timely – recognizes time as a most valuable resource and responds promptly to leadership and co-workers’ needs. 1.4 Accurate – works carefully and precisely, with attention to detail. 1.5 Coordinated – organizes and delivers service in the proper order. Displays good organization skills and utilizes resources wisely. 1.6 Thorough – meets all the requirements of his/her position. Is able to evaluate and follow-up on his/her services. 1.7 Follows dress code policy. 1.8 Maintains confidentiality regarding patients and fellow employees. ORGANIZATIONAL TEAMWORK COMPETENCIES : 2.1 Displays and encourages sensitivity to the needs of patients, visitors and co-workers. 2.2 Treats others with consideration, courtesy and respect. 2.3 Performs duties willingly and with initiative. Shares necessary information with co-workers in order that they may do the same. 2.4 Remains composed and takes actions to restore calm in stressful situations. 2.5 Demonstrates judgment and tact when dealing with others. 2.6 Cooperates with other departments/offices and work groups. 2.7 Communicates effectively with internal and external customers (stakeholders, patients, co-workers, physicians et cetera). 2.8 Meets requirements for mandatory in-services and continuing education. ORGANIZATIONAL SUPPORT RESPONSIBILITIES : 3.1 Attendance – maintains good attendance in coordination with UP&S policy. 3.2 Punctuality – reports to work on time and is ready for duty. 3.3 Uses time sheet to record time correctly for each pay period. WORK ROLE RESPONSIBILITIES : 4.1 Provide technical assistance and support at the request of internal project leads 4.2 Review project proposals in compliance with grant terms and requirements 4.3 Be responsible for fiscal management of the grant and project activities in accordance to the statement of work, budget, and requirements as indicated by internal and external agencies 4.4 Provide technical support for project contacts to answer questions and resolve issues that arise 4.5 Compile and review projects reports for submission of monthly reports due internally and to external agencies 4.6 Ability to draft grant documents including statement of work, budgets, work plans and implementation plans 4.7 Ability to facilitate meetings, plan, and coordinate events 4.8 Establish rapport and relationships with internal and external partners to support the division grants 4.9 Routine collaboration and interaction with the principal investigator and the grant(s) program director, as well as relevant counterparts is required 4.10 This position will support and coordinate operational function(s) under the guidance of the principal investigator and program directors guidance 4.11 The incumbent will typically perform the duties of this position within a general office environment, although travel up to 10% of the time, as well as telecommuting as determined by administration in response to COVID -19, will be required. 4.12 Sitting for long periods, standing, and some lifting may be necessary. 4.13 Operates various types of office equipment & machinery. 4.14 Activities will require manual skill to provide and/or alter services and/or products.

Keywords: Marshall University, Charleston , Grants Specialist, Administration, Clerical , Huntington, West Virginia