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Administrative Assistant

Company: WV Conference of the United Methodist Church
Location: Charleston
Posted on: November 25, 2022

Job Description:

BASIC FUNCTION: Support Director of Congregational Vitality/Co-Director of Connectional Ministries. Support administrative needs of the connectional ministries staff as needed. QUALIFICATIONS: 1. Support for the vision, mission, and core values of the West Virginia Conference of The United Methodist Church. Preference will be given to members of the United Methodist Church.2. Capacity to communicate well with others, in writing and verbally, in person, on the phone, and electronically.3. Demonstrated ability to use basic office technology, including computers, phones, copiers, and other office machines. Experience in the use of Microsoft Office products is required (Word, Excel, Outlook, PowerPoint, Teams, and others) with a willingness to learn new software as needed.4. Demonstrated ability to work cooperatively as a team member and to work independently. Ability to work with minimal supervision and to track and report on multiple ministry projects. RESPONSIBILITES: Congregational Vitality Support the Grant process Ensure applications are complete Communicate with applicants and appropriate grant team members as outlined in the grant process flow chart. Respond to questions or comments as needed. Follow grant process flow chart to ensure each grant is processed correctly and completely. Process invoices related to the grant process as required. Maintain all related files and documents.Provide administrative support for coaching, leadership cohorts, consultations, workshops, team meeting, New Places New People initiative, etc. as needed. Including, but not limited to: payment processing, registration process, assisting with all areas of logistics, evaluations, reporting, etc. Maintain master listings of participants for coaching, cohorts, and other areas as needed. Maintain all related files and documents.Support the Director of Congregational Vitality Maintain and provide support for MissionInsite as required. Provide support on all projects and initiatives related to the area of Congregational Vitality Assist as needed with areas such as communication, travel, scheduling, project planning, reporting, event planning and hospitality, etc. Other support as needed Connectional Ministries: Support the budgeting process Communicate with Core Leadership Team as required. Respond to questions and needs as required. Provide information and reports as required to DCM, Treasurer, and others as requested. Monitor the actual spending to the budget throughout the year and communicate to appropriate individuals/groups as directed. other support as neededSupport the online learning management system (Portico) System admin for the conference platform. Respond to email questions, trouble shoot issues as needed, work with Absorb when required to resolve issues. Coordinate the processing of processing of invoices to other conferences on the platform and monitor payment. Provide monthly dashboard reporting as directed, create appropriate supporting document and communicate as required. Post news articles, monitor comments, review evaluations-responding as needed, provide summary and trends to DCMs. Other support as neededSupport the pastoral transitions process Provide administrative support for coaching, On-Boarding, cohorts, and other areas. Maintain master listing of participants. Order needed supplies, books, etc. processing all payments and invoices as needed. Initiate evaluations and surveys when required. Provide relevant reporting and other support as neededGeneral Support of Connectional Ministries Provide support to connectional ministries staff team as needed, program and administrative, for special projects Work with other administrative assistants to support conference office as needed. (answering main phone line, security, equipment, etc.)Additional duties as assigned ADDITIONAL INFORMATION The West Virginia Conference serves United Methodists who live, worship, and serve God in most of West Virginia and Garrett County, Maryland.Our vision is to be a Christ-led, spiritual breath of fresh air that changes the world.Our mission is to discover, develop, and deploy passionate spiritual leaders who make disciples of Jesus Christ for the transformation of the world.Job Type: Full-timePay: $37,000.00 - $40,000.00 per yearBenefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Paid time off Retirement plan Vision insuranceAbility to commute/relocate: Charleston, WV 25301: Reliably commute or planning to relocate before starting work (Required)Work Location: One location

Keywords: WV Conference of the United Methodist Church, Charleston , Administrative Assistant, Administration, Clerical , Charleston, West Virginia

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